We are looking for an energetic and self-motivated Accounts Payable Administrator(18-month term) to join our team .  The successful candidate will report to the Controller, and as a member of the Accounts team,  be responsible for ensuring timely and accurate entry of AP information and payment processing.

Responsibilities:

• Responsible for the accurate coding and entering of invoices after ensuring reasonableness and adequate approvals for payments have been obtained.
• Checking invoices against contracts, or leases where applicable.
• Responsible for verification of quantities, pricing, special pricing programs (buys and rebates).
• Responsible for adjusting invoices for price and quantity variances – freight and duty/brokerage allocation.
• Responsible for allocating and posting inter-Company charges.
• Responsible for following-up with departments and suppliers on invoice issues.
• Responsible for administering employee expense reports.
• Process and pay company credit cards.
• Run a weekly payment report for approval and recommend vendor payments.
• Run weekly bill payment reports for online payments, ensuring all bill payments are paid on time.
• Responsible for preparing weekly EFT payments and cheque runs for all companies.
• Responsible for maintaining vendor files and ensuring that filing of accounts payable information is done on a timely basis.
• Responsible for generating reports to management as required, including weekly reports.
• Responsible for Vendors’ Statement Reconciliation.
• Providing periodic accruals of outstanding bills at period end close.
• Handling inquiries regarding the status of payments.
• Reconciling accounts payable sub-ledger to general ledger at each period end.
• Preparing accruals for period end.

Work Experience Requirements:

Minimum of 2 years’ experience working in Accounts Payable in a multi-company environment.

Education Requirements:

Accounting diploma or equivalent accounting courses.

Skills Required:

• Goal-oriented and takes ownership over assigned tasks.
• Excellent verbal and written communication skills.
• Ability to problem solve and work independently as well as part of a team.
• Ability to work efficiently in a fast-paced and dynamic environment.
• Strong organizational skills and high attention to detail and accuracy.
• Analytical – an investigator who follows through.
• Intermediate Microsoft Excel knowledge; Great Plains experience an asset.