The AR Administrator is responsible to the Controller for ensuring the timely and accurate entry of accounts receivable into the accounting system for all companies.

General Responsibilities:

• Responsible for following company related policies.
• Maintains knowledge of and, executes all Company Policies and Procedures as required by the organization and other regulatory agencies.
• Maintains and represents a professional and positive image for the company at all times.
• Functions as a team member.
• Performs other related duties as assigned, including holiday accounting relief.

Responsibilities and Duties:

• Responsible for ensuring that new customer information submitted by sales staff is comprehensive and complete.
• Maintains accurate customer files (including address and contact information, delivery information, sales and service representative, discounts, and customer payment schedules.)
• Ensure Invoice entry and deposits are completed accurately and on a timely basis (entry of transactions is to be done within one business day and all revenue recorded within three days of period end).
• Process customer payments and bank deposits.
• Responsible for entries of sales journals and cash receipts.
• Processes and tracks weekly, biweekly and monthly credit card payments.
• Responds to customer and staff enquiries in a professional and time sensitive manner.
• Develops sales and accounts receivable statistical reports as needed.
• Prepares customer month-end statements within two business days from month end.
• Monitors accounts receivable for timely receipt of funds and collections.
• Reconciles accounts receivable accounts and identifies problems or discrepancies, such as imbalances of sub-ledger to general ledger. Performs accounts analysis by reviewing, extracting and interpreting information in order to determine reason for problem or discrepancy; takes corrective action.
• Enters all special customer credits according to company policy and maintains FG Feed accounts.
• Cross border sales documents including CFIA documents
• Monthly reconciliation of accounts receivable to the general ledger for all companies
• Update inventory sales prices

Work Experience Requirements:

• Minimum of 3 years direct Accounts Receivable and other accounting duties experience

Education Requirements:

• Accounting or Business Diploma preferred
• Completion of accounting Related courses an asset

Skills Required:

• Goal-oriented and takes ownership over assigned task
• Excellent verbal and email communication skills
• Ability to problem solve and work independently as well as part of a team
• Ability to work efficiently in a fast-paced and dynamic environment
• Strong organizational skills and high attention to detail
• Analytical – an investigator who follows through
• High Level of competency with Microsoft Excel
• Microsoft GP Great Plains experience an asset

Salary Range: $47,933.00 – $50,888.00